Hidden Tricks & Advanced Features in Notion You Should Know
- jacobsnate1
- Feb 24
- 3 min read
Unlocking the Full Potential of Notion 📈
Notion is widely known for its flexibility in organizing tasks, notes, and projects, but beyond the basics, it hides some powerful features that can completely change how you work. In this post, we’ll explore some of the most underrated and hidden tricks in Notion, along with an expansion on its common uses.
Common Uses of Notion (With Advanced Tips) 😎
If you’re already using Notion for basic organization, these expanded use cases will help you optimize your workflow:
1. Task & To-Do List Management (Beyond Simple Checklists)
Instead of just using a checklist, create a Tasks Database with due dates, priorities, and status tracking.
Use a Kanban Board for a more visual way to manage ongoing tasks.
Set up a filter for today’s tasks so you only see what’s relevant each day.
2. Note-Taking & Documentation (Organized for Efficiency)
Use toggle lists to collapse large sections of notes for better readability.
Create a linked database view to connect notes to projects.
Implement templates for different note types (e.g., meeting notes, research notes, brainstorming sessions).
3. Personal & Work Planning (Structured for Productivity)
Use the Calendar View in databases to track deadlines and events.
Set up a Goal-Tracking Dashboard with progress bars using rollups.
Automate recurring tasks by duplicating weekly/monthly planning templates.
Check out my Project Manager Template for an easy way to get started!
4. Budget Tracking & Financial Planning (With Automated Formulas)
Add a calculated property to automatically sum expenses per category.
Use relational databases to track income vs. expenses dynamically.
Set up a monthly budget reset system to track spending habits.
5. Knowledge Base & Resource Hub (A Smarter Way to Store Information)
Use a master database with filtered views to keep different resources organized.
Create a table with linked properties for related articles, videos, and documents.
Utilize synced blocks to keep important reference sections updated across multiple pages.
Hidden Tricks & Notion Secrets You Might Not Know 🔍
1. Advanced Slash (/) Commands for Quick Actions
Most users know about the “/” command, but here are a few powerful ones:
/table → Instantly create a database table.
/reminder → Set up an in-line reminder within your notes.
/page-link → Link to any page in your Notion workspace.
2. Custom Buttons for Repetitive Tasks (Huge Time Saver!)
Notion’s new button feature lets you automate repetitive actions.
Example: A “New Weekly Task List” button that generates a pre-filled checklist.
3. Supercharge Your Database with Relations & Rollups
Link databases together (e.g., connect a Task Database to a Project Database).
Use Rollups to pull summary data, like the total number of tasks completed per project.
4. Unlocking Synced Blocks for Consistency
A Synced Block lets you edit content once and update it everywhere it’s used.
Great for reusable sections like project updates, team announcements, or recurring notes.
5. Turn Notion into a Website or Public Resource
Use Notion’s “Share to Web” feature to publish pages online.
Works great for portfolios, documentation pages, and knowledge hubs.
6. Database Templates for Faster Entry
Instead of manually adding the same details, create a pre-filled database template.
Example: A “Meeting Notes” template with date, attendees, and discussion points pre-added.
7. Using Notion AI to Automate Tasks (If you have access!)
Ask AI to summarize meeting notes or create action items from a discussion.
Quickly generate task lists or structured documentation.
Mastering Notion’s Hidden Potential 🧐
The real power of Notion comes from combining these hidden tricks with your existing setup. Experiment with advanced database functions, synced blocks, and automation to get more out of Notion.
Want even more Notion hacks? Need help getting started?
Join my email list, check out my Notion templates, and stay tuned for deeper guides on automation, database structuring, and workflow optimization.
What’s your favorite hidden Notion trick? Let me know in the comments!
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